Property Administrator

Commercial Real Estate

Salary:  Exempt

Reports to:  Director of Property Management and Leasing

Location:  Minneapolis, MN

Status: Full Time, Employee

Summary:

Schafer Richardson, LLC is an industry leader in real estate services and investments. We strive to provide quality investment, management, leasing, development and construction services to our commercial and housing real estate clients.

 

We are seeking a Property Administrator to work in conjunction with the Property Manager(s) to manage a property or group of properties in accordance to the terms of the property’s management agreement.  In addition, the Property Administrator must demonstrate regular use of discretion, judgement, and problem solving while delivering excellent customer service and satisfaction in representing the Schafer Richardson real estate service brand.

DUTIES AND RESPONSIBILITIES:  The job description below outlines the primary responsibilities and is not intended to be all encompassing.  Other duties may be assigned by management as needed.

BASIC FUNCTIONS:

Execute Property Manager job duties as necessary in the absence of the Property Manager(s).

Create and disseminate lease transaction documentation such as lease abstracts, rent rolls, commencement letters, welcome packages, and related documentation.

Process new lease or renewal lease documentation in the Yardi Accounting System and manage a list of lease options, terms and conditions, and special clauses in the lease transactions.

Support leasing team in preparation of proposals, confirming rent calculations, commissions, tenant improvements and other costs or allowances.

Provide marketing assistance by editing marketing brochures and updating property information on website and commercial real estate portals.

Support Property Managers in preparation of estoppels, default notices, tenant correspondence and other department documentation.

Track and maintain a database for purchase orders and judgements and provide assistance in collecting data.

Update tenant and vendor contact lists, contract lists, emergency handbooks, and manage central database systems for Property Management and Leasing Department

Send bi-weekly leasing updates to Development Department.

Dispatch maintenance or vendors to properties when needed and other general office duties such as copying, filing, taking meeting notes or ordering supplies.

Manage and track Certificates of Insurance for all tenants and properties.

At the direction of the Property Manager, follow up on delinquencies and prepare default letters.

Manage the preparation of and give approval on accurate tenant billings.

Prepare portions of the monthly financial reports and execute final version.

Download and distribute third party residential monthly financials.

Code and submit property invoices.

Prepare aspects of annual budget document to include operating expense reconciliations.

Participate in the performance oversight of all service contractors who perform building services.

Recommend and/or authorize vendor contracts as appropriate.

Coordinate tenant events, Fire/Life Safety procedures, and move-ins/move-outs.

Ensure all property files are prepared and maintained in orderly and logical manner, including leases and contracts.

Perform regular inspections of the building exterior and interior including tenant areas and implement compliance with code, local, state and federal ordinances, as well as company or building policies and procedures.

Maintain files and written records and prepare professional written correspondence with tenants, vendors and clients.

Collaborate with other Schafer Richardson colleagues to seek, offer, and gain experience as well as utilize them as resources.

Learn the Schafer Richardson culture and communicate that culture consistently through all relationships.

EQUIPMENT:

Personal owned vehicle for transportation to various sites included in managed portfolio.

Must possess a valid driver’s license, acceptable driving record, access to a vehicle and the state mandated level of insurance.

Personal owned cellphone.

 

WORKING HOURS:

Core hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., however,   additional hours will be required in order to provide service to tenants and vendors.  .

 

EDUCATION/EXPERIENCE:

Associated Degree Required

Bachelor’s Degree Preferred

MN Real Estate License (Salesperson) Preferred

Ability to pursue RPA or CPM professional designation(s)

 

Knowledge, Skills and Other Abilities:

Demonstrate the ability to organize, coordinate, track and complete multiple tasks, while adjusting to the change of priorities.

A minimum of 1 year of commercial property management experience

Knowledge of Yardi accounting software preferred.

Must have experience using Microsoft Office, to include Word, Outlook, Excel, and PowerPoint

Strong financial and analytical skills are encouraged

Effective communication, organization and time management skills are necessary.

Ability to change and adapt to changing circumstances.

Ability to maintain punctual, regular, and reliable attendance.

Maintain neat, well groomed, professional appearance.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee in this position must frequently communicate with tenants as well as department management and must be able to exchange accurate information in these situations. While performing the duties of this job, the employee must be able to remain in a stationary position 50 percent of the time.  The employee operates a computer and other office productivity machinery (i.e., a computer, copy machine, and computer printer). In addition will occasionally lift and/or move up to 15 pounds as well as move about inside the office to access computer equipment and/or throughout the building to handle cleaning and maintenance.

Please send resume and salary requirements to:

 

Tami Haight, Human Resources

Schafer Richardson

900 North Third Street

Minneapolis, MN 55401

thaight@sr-re.com or

Fax:  763-210-6750